4 Automation Tools that Save You Time
Updated: Sep. 22, 2020 | Categories: Member Communications, Outdated Processes
As a local chapter volunteer, time is probably your most elusive and precious asset. If you feel as though there are not enough hours in the day, you are not the only one. While juggling between the multiple tasks local volunteers must complete, they consider an array of solutions to manage their time more efficiently. In so many words, Time Management is one of the most common problems volunteers face in managing their local association chapter.
Many volunteers are puzzled with the question of what other tools, besides basic calendar and task applications, can they use to really cut down the time spent on each assignment? If your chapter’s software is powered by StarChapter, you might not even be aware of all the existing tools to manage your time more effectively. Plainly put, there are existing tools out there that can help you not only manage your time, but also manage it more effectively, increasing retention and attendance in the aftermath.
Let Your Software Work For You
Preparing for your next big event, or even before setting up the upcoming board meeting, board members need to communicate. Having a scheduled and automated communication tool can substantially cut this preparation time. Gone are the days when you forgot to send out invitations and reminders. With Scheduled Communications tools like Emails and Newsletters on your StarChapter software, you just type in what you want to say, set up the date, and the Scheduled Communications Tool will automatically send your message out whenever you wanted.
Turn Attendance to Dollars
But sending out reminders and invitations through the system on time has more than just the benefit of cutting down your preparation time. It might also help increase revenues and retention. Say you want to send out two different emails for registered and non-registered members. Automated scheduling will tailor your message, and will send out email reminders or invitations to the right group of members. Chapters that use this tool successfully, have seen increases in attendance at their meetings simply because they remembered to communicate on time.
Higher Retention Rates are Just around the Corners
And what about renewals? Whether you manage a small or a large chapter, you cannot remember to send out individual renewal notices to your members. Keeping track on a separate spreadsheet could causes you a headache. Automated renewals notices, also bundled up in the Scheduled Communication tool, will take this load off your shoulders. Before a membership is up, your system will immediately send out an email, reminding your members to pay their membership fees. If one email isn’t enough, set your system to send out more reminders.
Stand out from The Crowd
The value of retention also lies in updated content. With your Scheduled Communication tools, it’s so easy to automate postings of blog entries, forums, and announcements on your website. You can even automatically expire classified ads, sponsors, advertisements, and photo gallery.
Next month, we will explore how you can easily create a dashboard for monitoring your receivables. Don’t forget to sign up for our blog and follow us on social media to learn more.
Take advantage of our Free Group Trainings to get the most out of your StarChapter software. And if you can’t attend, browse through the video tutorials in the Knowledgebase Center.
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